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Finance, Accounting, Tax, Audit, and Compliance

Solution Overview

Certified Luxury Builders’ accounting and finance team can help you increase productivity, raise profitability, and stay compliant.

Our unique approach is building-centric, by and for builders. Owners, contractors, and subcontractors face unique accounting challenges that can hinder profitability. When you have the right team, processes and systems tracking, reviewing, and communicating what you need to know about your numbers, you can focus on the activity you’re passionate about.

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Problem

Underpinning the growth and profit of Luxury Builders and Remodelers is effective planning, processes, accounting, financial analysis, reporting, budgeting, planning, data analysis, and benchmarking. CLB clients are highly sensitive to shifts in their balance sheet and cash flow. Their ability to monitor financial performance in near real-time and plan ahead is crucial. Many builders fail to have the right resources, personnel, systems, and processes to make these activities strengths and they continue to struggle with the challenges.

Solution

At its core, CLB finance is a solution built for builders by builders. It is an easy-to-use but powerful cloud solution. CLB provides a growing family of connected solutions to help:

  • Manage inconsistent cash flow
  • Know your cash position
  • Generate timely financial statements that accurately reflect the work being performed
  • Convert operational performance into meaningful financial reports
  • Collaborate with your finance, accounting, bookkeeping, and other team members
  • Quickly get change orders priced, approved, and billed
  • Work through the draw request process
  • Accurately evaluating operational efficiency
  • Establish competitive prices that still generate profit
  • Enable accounting to be available anywhere, anytime, and on mobile devices
  • Enable accountant tools for field and office intake, management reporting, and final accounts production
  • Run your business on the go
  • Gain control of your financials
  • Get paid faster
  • Reconcile in seconds

Our solution has multi-layer security, encrypted data and always backed up to give you the protection and confidence you need.

With CLB Finance, you don’t have to worry about your accounting and finance activities:

  • Outsourced accounting
  • Financial analysis and reporting
  • Budgeting, planning and benchmarking
  • Data analytics
  • Business process improvement
  •  Valuation
  •  Strategic analysis

Accounting and Bookkeeping: Scope of Work

Professional, scalable, worry-free accounting.

Weekly:

  • Accounts payable (bill entries)
  • Recording deposits
  • Bank Reconciliations (ad hoc entries)
  • Credit card entry and reconciliations
  • Payroll entry (into QuickBooks)

  • cost based on number of employees

Monthly:

  • Controller review of accounting
  • Accountant review of bookkeeping
  • General ledger maintenance
  • Formal monthly closing of the books, properly accrued, expenses matched Fixed asset maintenance/depreciation Sales tax 1099s Financial statements prepared and reviewed Hosting with QuickBooks Enterprise Cloud-based with local, full time IT support

Services Delivered

Accounts Payable

WEEKLY:

  • Bill processing
  • Credit card and bank transaction processing

REPORTS AND ASSISTANCE

  • Aging reports
  • Vendor setup
  • Month- and quarter-end assistance
  • Audit assistance
  • Year-end assistance

Accounts Receivable

WEEKLY:

  • A/R bad debt write-off

REPORTS AND ASSISTANCE

  • Aging reports
  • Customer setup
  • Month- and quarter-end assistance
  • Audit assistance
  • Year-end assistance

Timecards & Payroll

  • Time Card Processing
  • Payroll Processing
  • Workers Comp
  • Tax filing
  • Timecard entry
  • Employee setup
  • Deduction and earn code setup
  • Wage setup
  • Miscellaneous deduction recording

REPORTS AND ASSISTANCE

  • Incentives and Bonuses
  • Vacation Policy
  • Third-party sick pay
  • Payroll corrections and check reissue
  • Employee Handbook Compliance

*cost based on number of employees

Banking

  • Cash account reconciliation
  • G/L journal entries
  • Month- and year-end entries
  • Financial statements
  • Lost checks and deposits
  • G/L account setup
  • Audit assistance
  • Month- and quarter-end assistance
  • Year-end assistance

The client is responsible for:

  • Payroll entry
  • Invoicing, billing, collections
  • Bill pay
  • Contract preparation
  • Contracts management
  • Change order management
  • Vendor management
  • Inventory management
  • Credit & return management
  • Customer service
  • Document & Record management and system
  • Hire and staff office or general manager

CLB will educate client on best practices process and procedures to be highly efficient and effective.

*CLB will provide a template document & record management file system and processes for the business and to be compliant.

*CLB will provide templates for job description, salary range, hiring process, and offer letter.

Monthly Accounting and Bookkeeping

Timely. Accurate. Relevant.

What if you had great numbers that you had confidence in, that you could act upon to make your business better? That you could use to help your team work better? What if you had a team of accounting and finance pros who had you covered from paying your bills to making sure your books were properly closed out in a timely fashion in a predictable time after every month?

Stop wasting time and worrying. Start focusing on running your business better!

CLB Finance offerings consists of teams of finance and accounting professionals at all levels who are passionate about the businesses of our clients.

Our employees form teams of professionals capable of providing services normally associated with Chief Financial Officers, Controllers, Financial Analysts, Accountants, and Accounting Specialists. CLB Finance brings the concept of “timeshare” and “team” to each company according to its need.

CLB Finance business model is based on the reality that a typical small or medium business has a need for some fraction of each of these resources but of course, cannot afford to hire one of each. CLB has pioneered an approach that provides a total solution, complete with a team of specialists armed with specialty business processes and tools for a price that is affordable to small and medium-sized businesses.

CLB Finance delivers results that you may not think are possible. Dare to dream about having timely, relevant and accurate information focused on how you make decisions. Imagine having a truly integrated view of your business focusing on the goals and potential that you define. Imagine having a world-class strategic and analytical business partner singularly focused on getting the most out of your business.

All for a price you can afford.

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Plus and Premium Financial Reporting

Timely. Accurate. Relevant.

Our outsourced financial solution works exclusively with the building industry. We have experience helping companies like yours improve cash flow, reduce workload, apply best practices, and streamline processes. Ever wonder what happened to your cash? Looking at sales and expenses once a month only gets you so far. Cash gets tied up in things like accounts receivable and inventory. This powerful tool lets you walk all the way from your revenues to what ended up in your bank account—providing you a new level of insight into your business.

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What if you had great reporting and analysis that you had confidence in, that you could act upon to make your business better? That you could use to help your team members work better?

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What if you had great reporting and analysis that you had confidence in, that you could act upon to make your business better? That you could use to help your team members work better? What if you had someone who was analyzing your numbers, covering all the bases for you, watching for even the smallest changes like a hawk? What if you had an expert in your business who owned the numbers and could leverage our expertise to help you reach your goals?

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Quickly and easily see the trends in your business that matter over time. Correlate activity and dates to the results to better plan and execute.

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Do you know when and at what point your expenses flatten and your net profit accelerates? What if we increased our profitability to 10%? Is that achievable? What do I need to do to get there? We understand your profitability and cost structure. With CLB’s Insight Engine, you can leverage this knowledge to explore the potential for your business. You can evaluate various goals that are aggressive yet achievable-- and instantly understand the requirements to get there. Having a strategy to build assets and create value supports your legacy and selling your company one day.

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Our approach and Process

  1. We start with an audit of your strengths and weaknesses.
  2.  We collect additional details, to assess your specific situation with a questionnaire.
  3. We have a conversation where we listen and discuss changes and how they might impact your goals, problems, challenges, timeline, and budget. At the meeting, we share your estimate and timeline.
  4. We have a confirmation meeting
  5. After analysis, we make a recommendation for you to consider as an option. If we are in agreement, we provide a customized plan with specific tasks and deliverables so there is no guessing as to who, what, where, and when.
  6. We sign-off on the plan and begin implementation together.
  7. Upon completion of the implementation, we move to execution, managing, monitoring of normal daily, weekly, monthly tasks, reporting, and business.

Step 2 Client Intake Questionnaire

You already took the assessment and got your results. Let’s take the next step to see it this is the right fit and budget for you.

CLB would like answers to specifics questions to help us scope and size your solution. Please let us know if you have any questions.

  1. What is your annual revenue?
    Standard – $3 to 5 million
    Plus – $5-10 Million
    Premium – Over $10 million
  2. What is your projected revenue for the following year?
  3. How many transactions per month
    Small – around 100
    Medium – around 250
    Large – over 300
  4. How many Employees?
    Standard – less than 10
    Plus – less than 20
    Premium – over 20
  5. Please send us your chart of accounts?
  6. Please send us the following financial statements:
    Income Statement
    Balance Sheet
    Statement of Cash Flows
  7. Do you have a company budget?
    Please send us your Company Budget?
  8.  Do you have a job budget?
    Please send us an example of a job budget?
  9. Do you audit your jobs for profit and loss?
    Please send us an example of a Job Profitability Report?
  10. What is your target margin on each of your jobs?
  11. What is your gross profit %?
  12. What is your net profit %?
  13.  Who Is Doing The Bookkeeping? (Check All That Apply)
    Me
    Family member
    Friend
    Employee
    Freelance Bookkeeper
    Bookkeeper Service
    Tax Accountant
  14. What Accounting Software are you using?
    QuickBooks Desktop
    QuickBooks Online
    Other
  15. Pain Points
    Job Costing
    Net Profit Analysis
    Quarterly Tax Returns
    Annual Tax Return
    Business / Personal Payroll
    QuickBooks Setup
    QuickBooks Cleanup
    Bookkeeping Services
    Financing
    Bank Draw
    Consulting
    Invoicing
    Estimating
    Systems
    Loans
    Lines Of Credit
    Catch Up Bookkeeping
    Reports
    Free up time to do less admin and more important things
    Other
  16. What is the highest priority where you need help?

Additional Outsourced Services for Luxury Builders

  • CFO, controller, staff accounting, and payroll services
  • Key personnel role descriptions and hiring plan
  • Assistance obtaining financing
  • Audit preparation
  • Bonding assistance
  • Certificate of insurance tracking
  • Claims accounting
  • Finance department assessment
  • Financial report preparation
  • Job cost tracking and analysis
  • Lien waiver tracking
  • Operational metrics development
  • Pay applications and draw request process
  • Project performance analysis
  • Retainage process management
  • Revenue recognition analysis and implementation
  • Software selection and optimization
  • Transaction support and due diligence

Industry-specialized services

  • Business planning with executive and key management
  • Claims, disputes, resolution, and litigation
  • Consulting on business structure and tax reporting methods
  • Cost verification
  • Evaluation of financing, bonding capacity, and cash flow
  • Evaluation of business investments on the financial position
  • Management processes
  • Market trend analysis
  • Project cost and overhead analysis
  • Risk management, business operations, and technology consulting
  • Succession and ownership planning

Assurance and tax services

  • Audit, review, and compilation of financial statements
  • Employee benefit plan audit, tax, and consulting
  • Evaluation of changes in tax regulations and the impact on planning strategies
  • Federal tax strategies, credits, and incentives
  • Research and development credit
  • Energy tax credits and incentives
  • Industry-specific tax methods
  • Fixed asset study
  • Work Opportunity Tax Credit (WOTC)
  • New Markets Tax Credit
  • Historic Rehabilitation Tax Credit
  • Individual tax
  • Federal, and state and local tax planning and compliance

Specialized advisory services

  • Business management and strategic planning consulting
  • Enterprise risk management
  • Forensic auditing
  • Fraud misconduct and investigations
  • Fraud risk management
  • Information security
  • Internal audit
  • M&A advisory and investment banking
  • Transaction support
  • Wealth advisory
  • Legacy planning